Review and publish

Everything a sheet brings in waits in Needs review until a person says it’s good to go. This page is about being that person.

The tabs

The buttons above your listings are different views of the same list.

Tab	What’s in it
All	Everything
Needs review	New and changed listings waiting for you
Published	Live for your brokers right now
No media	Listings with no photos yet
Delisted	Taken down, by you or by the sheet
Flagged	Listings you’ve marked as having a problem

Below them you can narrow things down by city, bedrooms or sheet, and search by address. Your filters are kept in the web address, so a view you use every morning can be a bookmark.

Working through the queue

1. Pick one sheet. If four sheets updated overnight, going one manager at a time is much faster, because each spreadsheet has its own quirks.

2. Look at what changed. Rent and availability are worth a second look. A slightly reworded address isn’t.

3. Fix anything wrong. Click a listing to correct it and add photos.

4. Tick the ones you want. Use the checkbox on each row, or the one at the top to select everything you’re looking at.

5. Publish. A bar appears at the bottom. Choose Published.

Publishing a few hundred listings takes a few seconds. Let it finish.

Some listings can’t be published yet

A listing needs an address, a number of bedrooms, and either a rent or a voucher type. If any listing you’ve ticked is missing one of those, nothing publishes and UnitBook tells you. Fix them and try again.

The other buttons

As well as Published, you can send listings back to Needs review, take them down with Delisted, or delete them. Management companies use Under construction for units they’re still preparing.

Flag marks a listing where UnitBook read the sheet wrong. It’s a note for your team, and it doesn’t change whether the listing is published.

Partner listings

Listings labeled Partner come from a management company that gave your firm access. They’re already published by their owner, so you can’t edit or publish them. Your brokers can see and show them.

The one rule to remember

The manager’s sheet has the final say on whether a unit is available. If they mark it rented, UnitBook takes it down, even if you published it an hour ago. It’s their unit. If you think the sheet is wrong, talk to the manager.